Use case

User Relationship and transverse EDM

Improve the management of user files

Area(s)

ECM

Sector(s)

Public

Specialities(s)

Back office and Mail management, Customer Experience

Business issue

Faced with the growth of its activities, a local authority wished to facilitate the exchange of information between its employees in order to improve the management of users’ files.

With a view to continuously improving the processing of its activities, which involve several business departments, it considered that better management of cross-functional collaboration was a major challenge.

Before

This community is composed of many services (HR, Accounting, Help for users in difficulty…), it had an Electronic Document Management (EDM) divided by profession (service). This multiplicity of EDMs affected the productivity of the services and led to risks of loss and error as well as traceability problems in the exchange of documents concerning users.

After

The exchange of documents between departments is fluid, in particular thanks to the sharing of common documents concerning users.
A collaborative dynamic between the departments is set up.
The documents are traced.
Users have full visibility of the status of files.
The integrity of the documents is preserved as well as the confidentiality of user data.

Capabilities

  • Implementation of a FlowerDocs solution based on Alfresco EDM.
  • Centralization of documents around users
  • Simplification of procedures for users who do not have to resupply the same parts to different departments.

Gains

The average processing time is reduced from 60 days to 20 days per employee.

Implementation of a collaborative dynamic between the departments enabling its employees to improve the quality of file processing.

Quick access to information sought.

Reduction of computer maintenance costs.

Contact us

Areas

$

Dematerialization

$

ECM

$

Business Process Management

$

Robotic Process Automation & IA

$

Compliance

Use Cases

By Specialities

Customer Experience

Accounting / Finance Process
HR Process
Legal Process

Back Office & mail management

IT Management
Cas d’usage
By Sectors

Insurances & Protection

Banking & Financial Services

Industries & Services

Public

Services

$

Consulting & Innovation

$

Solutions design

$

Agile intregration

$

Services Center

Arondor’s Technologies

ARender Content Viewer

FlowerDocs ECM / BPM Platform

Fast2 Migration Platform

Flower Courrier and e-Envelop Solutions

Partners’ Technologies

Strategic Partners

Technology Partners

Outsourced Documentary Processes